Mayor Bryan Shock called the February 22, 2018 Village of Attica Council meeting to order at 7:34PM.
Roll Call: Ed Treft, George Yakoubian, Louis Sanders, Jeff Love, Nate Frisch and Kirk Stanfield. Others present: V.A. Martin, Solicitor Palau, Chief Turner, residents M/M/ Lance Drummond, and Fiscal Officer candidate Amber Coontz.
Motion by Councilman Yakoubian, seconded by Councilman Love to approve the warrants for payment. Vote: 6-0. Motion carried.
Motion by Councilman Sanders, seconded by Councilman Treft to approve the minutes as presented. Councilman Stanfield commented that the CCR report will show total water processed, not usage; he answered V.A. Martin that he formulated daily water sold of 55,000 by the revenue sheets with estimates. Wanted more appropriation codes broken out for water based on costs for plant production vs distribution. Vote: 6-0. Motion carried. V.A. Martin said that in October, the EPA will require an Asset Management Plan.
Written & Oral Communication: Upcoming benefit for the Reinhart Family.
Public Safety: No Report.
Streets & Properties: V.A. Martin is working with Venice Twp’s Greg Bordner on assessing streets to cooperatively rent a crack sealing machine and bulk purchase of sealant for the Village and Venice Township. Roads that are 4- 5 years (after paving) are ideally the best to crack fill. Grant info from OPWC – no nothing yet. Will ODOT micro-surface S.R. 4 as they did U.S. 224? No indication that they will.
Parks: Councilman Frisch is gathering information for the County Parks grants projects for Attica submission.
Trees: -
Fire: Paid the bills.
EMS: Meeting held, bills paid.
Cemetery: Paid the bills.
Personnel: Motion by Councilman Yakoubian, seconded by Councilman Love to enter into Executive Session for hiring of personnel. Vote: 6-0. Motion carried. Time: 7:50PM.
Motion by Councilman Stanfield, seconded by Councilman Sanders to enter out of Executive Session into Regular Session. Vote: 6-0. Motion carried. Time: 8:28PM.
Motion by Councilman Sanders, seconded by Councilman Yakoubian to hire Amber Coontz as Fiscal Officer. Mrs. Coontz accepted the position when asked if she would. Vote: 6-0. Motion Carried. Ordinance 2018-3 Hiring of Amber Coontz, Fiscal Officer, effective March 1, 2018 at a rate of $17,000 per year, with a probationary period of 6 months and to receive $100 per February (for training) prior to March 1 start date. Motion by Councilman Yakoubian, seconded by Councilman Sanders to suspend the three read rule on Ordinance 2018-3. Vote: 6-0. Motion carried. Motion by Councilman Sanders, seconded by Councilman Yakoubian to declare and Emergency on Ordinance 2018-3. Vote: 6-0. Motion carried. Motion by Councilman Sanders, seconded by Councilman Yakoubian to adopt Ordinance 2018-3, hiring of Amber Coontz as Fiscal Officer. Vote: 6-0. Motion carried.
Zoning Commission: -
Finance & Rule: Total of all funds: $946,175.82
Water & Sewer: Mary Bolen had another water leak, due to freezing of water pipes (when the Village was instructed by her to have her water turned back on, as she was returning from a trip. Was her shut-off replaced? Yes. Can she have her sewer portion taken off her bill? Councilman Frisch asked to see what the motion stated when her first leak occurred. F.O. Krebs distributed a copy of that motion to all Councilmen. In the meantime, penalties (late fee) will not be applied to her bill that is due 2-22-18. The Ohio EPA’s phosphate line over the filters to prolong the sand filters-life span is being addressed by Marvin Gnagy. The EPA inspection of the lagoons went well. Councilman Stanfield asked what is budgeted for repairs to the water distribution system. V.A. Martin said that depends yearly on what repairs come up, and if a catastrophic incident occurs, then it will obviously effect the budget. Councilman Stanfield then said that the Village is overcharging the residents due to errors in calculations in the 2010-11-12 water rate schedules, and that the Village is losing money as the bulk water rate is not being increased the 3% as it says on the rate schedule. And, the flat rate of $17.25 that generates $88,000 per year, when it only costs the Village $58,XXX per year in debt repayment leaves $30,000 extra collection per year for WW Capital. Maybe it should be put toward paying off the loan faster.
Village Web Site & IT: web-site is working well.
Unfinished, Old Business, New Business:
3rd Read of Ordinance # 2018-2, Year 2018 Ohio Basic Code was given. Motion by Councilman Sanders, seconded by Councilman Yakoubian. Vote: 6-0. Motion carried. This manual is available at the Library for viewing.
Councilman Sanders said residents are concerned that their cable bills thru Spectrum are rising again. The State has suspended local Franchise fees, for state obtained Franchise fees a few years ago.
First read of Ordinance 2018-4, appointing Richard Palau as Village Solicitor was read.
Next meeting: Thursday March 8, 2018 at 7:30PM.
Motion by Councilman Frisch, seconded by Councilman Love to adjourn the meeting. Time: 9:07PM. Vote: 6-0. Motion carried.
_______________________________ ____________________________
Mayor Bryan Shock Fiscal Officer Pat Krebs
Mayor Bryan Shock called the February 22, 2018 Village of Attica Council meeting to order at 7:34PM.
Roll Call: Ed Treft, George Yakoubian, Louis Sanders, Jeff Love, Nate Frisch and Kirk Stanfield. Others present: V.A. Martin, Solicitor Palau, Chief Turner, residents M/M/ Lance Drummond, and Fiscal Officer candidate Amber Coontz.
Motion by Councilman Yakoubian, seconded by Councilman Love to approve the warrants for payment. Vote: 6-0. Motion carried.
Motion by Councilman Sanders, seconded by Councilman Treft to approve the minutes as presented. Councilman Stanfield commented that the CCR report will show total water processed, not usage; he answered V.A. Martin that he formulated daily water sold of 55,000 by the revenue sheets with estimates. Wanted more appropriation codes broken out for water based on costs for plant production vs distribution. Vote: 6-0. Motion carried. V.A. Martin said that in October, the EPA will require an Asset Management Plan.
Written & Oral Communication: Upcoming benefit for the Reinhart Family.
Public Safety: No Report.
Streets & Properties: V.A. Martin is working with Venice Twp’s Greg Bordner on assessing streets to cooperatively rent a crack sealing machine and bulk purchase of sealant for the Village and Venice Township. Roads that are 4- 5 years (after paving) are ideally the best to crack fill. Grant info from OPWC – no nothing yet. Will ODOT micro-surface S.R. 4 as they did U.S. 224? No indication that they will.
Parks: Councilman Frisch is gathering information for the County Parks grants projects for Attica submission.
Trees: -
Fire: Paid the bills.
EMS: Meeting held, bills paid.
Cemetery: Paid the bills.
Personnel: Motion by Councilman Yakoubian, seconded by Councilman Love to enter into Executive Session for hiring of personnel. Vote: 6-0. Motion carried. Time: 7:50PM.
Motion by Councilman Stanfield, seconded by Councilman Sanders to enter out of Executive Session into Regular Session. Vote: 6-0. Motion carried. Time: 8:28PM.
Motion by Councilman Sanders, seconded by Councilman Yakoubian to hire Amber Coontz as Fiscal Officer. Mrs. Coontz accepted the position when asked if she would. Vote: 6-0. Motion Carried. Ordinance 2018-3 Hiring of Amber Coontz, Fiscal Officer, effective March 1, 2018 at a rate of $17,000 per year, with a probationary period of 6 months and to receive $100 per February (for training) prior to March 1 start date. Motion by Councilman Yakoubian, seconded by Councilman Sanders to suspend the three read rule on Ordinance 2018-3. Vote: 6-0. Motion carried. Motion by Councilman Sanders, seconded by Councilman Yakoubian to declare and Emergency on Ordinance 2018-3. Vote: 6-0. Motion carried. Motion by Councilman Sanders, seconded by Councilman Yakoubian to adopt Ordinance 2018-3, hiring of Amber Coontz as Fiscal Officer. Vote: 6-0. Motion carried.
Zoning Commission: -
Finance & Rule: Total of all funds: $946,175.82
Water & Sewer: Mary Bolen had another water leak, due to freezing of water pipes (when the Village was instructed by her to have her water turned back on, as she was returning from a trip. Was her shut-off replaced? Yes. Can she have her sewer portion taken off her bill? Councilman Frisch asked to see what the motion stated when her first leak occurred. F.O. Krebs distributed a copy of that motion to all Councilmen. In the meantime, penalties (late fee) will not be applied to her bill that is due 2-22-18. The Ohio EPA’s phosphate line over the filters to prolong the sand filters-life span is being addressed by Marvin Gnagy. The EPA inspection of the lagoons went well. Councilman Stanfield asked what is budgeted for repairs to the water distribution system. V.A. Martin said that depends yearly on what repairs come up, and if a catastrophic incident occurs, then it will obviously effect the budget. Councilman Stanfield then said that the Village is overcharging the residents due to errors in calculations in the 2010-11-12 water rate schedules, and that the Village is losing money as the bulk water rate is not being increased the 3% as it says on the rate schedule. And, the flat rate of $17.25 that generates $88,000 per year, when it only costs the Village $58,XXX per year in debt repayment leaves $30,000 extra collection per year for WW Capital. Maybe it should be put toward paying off the loan faster.
Village Web Site & IT: web-site is working well.
Unfinished, Old Business, New Business:
3rd Read of Ordinance # 2018-2, Year 2018 Ohio Basic Code was given. Motion by Councilman Sanders, seconded by Councilman Yakoubian. Vote: 6-0. Motion carried. This manual is available at the Library for viewing.
Councilman Sanders said residents are concerned that their cable bills thru Spectrum are rising again. The State has suspended local Franchise fees, for state obtained Franchise fees a few years ago.
First read of Ordinance 2018-4, appointing Richard Palau as Village Solicitor was read.
Next meeting: Thursday March 8, 2018 at 7:30PM.
Motion by Councilman Frisch, seconded by Councilman Love to adjourn the meeting. Time: 9:07PM. Vote: 6-0. Motion carried.
_______________________________ ____________________________
Mayor Bryan Shock Fiscal Officer Pat Krebs
